Organizational Affiliation 

Affiliated with the Deanship of Development and Quality.

General Objective

To provide all administrative and financial services and to coordinate with the various units of the university, in order to facilitate operations efficiently and to serve all staff members of the Deanship of Development and Quality.

Tasks

Administrative and Organizational Tasks

• Implementing the approved plans and programs of the Deanship of Development and Quality.
• Applying all financial and administrative regulations, bylaws, and instructions applicable to the university.
• Supervising the execution of administrative and financial activities within the Deanship to ensure their proper performance.
• Executing and evaluating the various work programs of the Deanship in financial and administrative aspects.
• Receiving visitors to the Deanship from the various organizational units of the university.
• Preparing the staff contact directory of the Deanship.

Financial and Accounting Tasks

• Coordinating with the Financial Planning and Budget Department regarding the preparation of the Deanship's draft budget.
• Conducting all financial and accounting operations of the Deanship in accordance with the relevant regulations and bylaws.

Coordination with University Departments

• Coordinating with the Procurement Department on securing the Deanship's needs for materials, equipment, and services.
• Coordinating with the Warehousing Department on operating the Deanship's warehouse and storing the necessary stationery, library, and office supplies.
• Meeting the needs of the Deanship's organizational units for items stored in the Deanship's warehouse, and ensuring there is no surplus or shortage.
• Coordinating with the Deanship of Human Resources on staff attendance monitoring procedures and reports.
• Coordinating with the Transportation Department on providing transportation services for all organizational units within the Deanship.

Correspondence and Records Tasks

• Implementing the established procedures for receiving and directing all incoming and outgoing correspondence to and from the Deanship, and for distributing internal correspondence in coordination with the University's Documents and Records Center.
• Coordinating with the University's Documents and Records Center in collecting, organizing, and preserving the Deanship's documents and records, in accordance with the Documents and Records Regulation and its executive bylaws.

Media and Public Relations Tasks

• Coordinating with the University Communication and Media Center on the Deanship's public relations and media activities.
• Preparing the Deanship's news and academic and media materials for publication, in coordination with the University Communication and Media Center.
• Following up on, monitoring, and documenting news published about the Deanship.

Development and Reporting Tasks

• Participating in identifying the needs for human resources, equipment, and materials, and following up on their provision.
• Participating in identifying the training needs of departmental staff for nomination to suitable training programs.
• Preparing periodic reports on the Department's activities, achievements, and proposals for performance improvement.
• Performing any other tasks assigned within the scope of its specialization.

Director of the Administration Department