Organizational link: The department is linked to the Deanship of Quality and Academic Accreditation.
The main objective: is to provide administrative and financial services while coordinating with different units of the university, ensuring efficient and streamlined operations that benefit all employees of the deanship.
Missions:
- Implementing plans and programs approved by the Deanship of Quality.
- Adhering to all financial and administrative rules, regulations, and instructions applicable to the university.
- Supervising the implementation of administrative and financial activities within the deanship to ensure efficient execution.
- Implementing and evaluating various work programs of the deanship in the financial and administrative aspects.
- Collaborating with the Department of Financial Planning and Budget to prepare the deanship's draft budget.
- Facilitating all financial and accounting operations of the deanship in accordance with relevant regulations.
- Applying specific procedures for receiving, directing, transferring, and distributing incoming and outgoing correspondence in coordination with the university's Documents and Archives Center.
- Coordinating with the university's Purchasing Department to fulfil the deanship's material, equipment, and service needs.
- Collaborating with the university's Warehouse Department to operate and maintain the deanship's warehouse, ensuring adequate stock and adherence to approved rules and procedures.
- Coordinating with the Deanship of Human Resources regarding staff working hour monitoring.
- Meeting the organizational units' needs within the deanship by managing items stored in the warehouse, ensuring no surpluses or shortages.
- Collaborating with the Department of Transportation and Movement to provide transportation services for all organizational units within the deanship.
- Cooperating with the Documents and Archives Center to collect, organize, and preserve the deanship's documents and archives, ensuring their accessibility and protection by the established system and regulations.
- Collaborating with the university's Center for Communication and Media regarding public relations and media initiatives within the deanship.
- Preparing the deanship's news, scientific, and media topics for publication in coordination with the university's Center for Communication and Information.
- Monitoring and documenting news related to the deanship.
- Creating a contact information guide for deanship staff.
- Receiving visitors from various organizational units within the university.
- Participating in identifying human resources, equipment, and materials needs and monitoring their fulfilment.
- Participating in determining the training needs of management staff and recommending appropriate training programs.
- Preparing periodic reports on department activities, achievements, and proposals for performance improvement.
- Any other tasks assigned to the admiration.